Technical Report Writing

ILM

SCHEDULE

January 03 to January 04 Abu Dhabi, United Arab Emirates Register
February 07 to February 08 Dubai, United Arab Emirates Register
April 18 to April 19 Abu Dhabi, United Arab Emirates Register
May 23 to May 24 Dubai, United Arab Emirates Register
July 04 to July 05 Abu Dhabi, United Arab Emirates Register
August 12 to August 13 Dubai, United Arab Emirates Register
October 28 to October 29 Abu Dhabi, United Arab Emirates Register
November 04 to November 05 Dubai, United Arab Emirates Register

COURSE AIMS

Technical writing needs to be as understandable as possible, and more often than not, needs far less detail. Delegates will practice writing language that is clear and concise. Many readers of technical reports, such as senior managers, may not fully understand the technical jargon. The report format and content needs to take this into consideration and aid the reader to make the necessary judgments.

WHO WILL BENEFIT FROM THE COURSE?

Anyone who writes technical documents who would like to learn how to write ‘for their audience’ which is the ‘Golden Rule’ in any technical writing.

WHAT WILL YOU GAIN FROM THE COURSE?

  • What the difference is between a technical report and a normal business report
  • Be able to compare different technical reports
  • Understand the principles of clear and concise writing
  • Develop effective communication with technical as well as non-technical staff at all levels – matching your content to your readers’ knowledge
  • Keep information specific rather than general
  • Brainstorm and identify technical problems and solutions
  • Collect, organise, analyse and evaluate information
  • Appreciate the use of active verbs rather than passive verbs.
  • Edit wordy phrases – using simple words rather than complex ones
  • Keep technical terms to a minimum – avoiding jargon, acronyms and abbreviations
  • Develop your awareness of the importance of writing clear and concise formal reports, equipment manuals and other technical documentation
  • Use examples and illustrations
  • Transfer technical information into graphs, flowcharts and tables
  • Use good layout to draw attention to key technical information
  • Translate technical documents into compelling oral presentations

SAMPLE COURSE CONTENT

Below is an example of the course content. The content can be ‘tailored’ to meet the exact requirements of the client.

Introduction
  • Different Types of Technical Reports
  • What Types of Report Do You Write?
  • Obstacles In Writing Technical Reports
  • Analysing Different Technical Reports
  • Characteristics of Technical Reports
  • The Three Stages of Report Writing: Preparing, Writing and Editing
Elements of Technical Report Writing
  • Factual versus Opinion
  • Logical Flow of Writing
  • Results of Research
  • Terms of Reference
  • Writing an Introduction
Planning the Report
  • Define the Purpose of the Report
  • Who is the Report Being Written for?
  • Audience’s Needs; Who Will Read it?
  • What Do You Want Your Readers to Know, Feel and Do
  • Brainstorming the Topic
  • Determining the Scope of the Report
  • Planning Your Report Writing
  • The Benefits of a Well-Structured Report
  • Sections and Sub-Sections
  • Structuring Complex Information
  • Generic Frameworks
  • Writing a Beginning, Middle and an End for Your Report
  • Organising the Text Down to Paragraph Level
  • The Difference between Conclusions and Recommendations
  • Technical Report Checklist
Writing the Report
  • The Importance of Drafting the Report
  • Organising the Information in Chronological Manner
  • Determining Style
  • Paragraphs and Sentences
  • The Role of Grammar
  • Solving Common Grammar Problems in Technical Writing
  • Language
  • Numbering System
  • Use of Appendices
  • Glossary
  • References
Presentation
  • Knowing When and What to Edit
  • Editing Throughout the Document Process
  • The Technical Document Reading Process
  • Fonts
  • White Space
  • Alignment
  • Headings/Sub-Headings
  • Colour
  • Illustrations

Methodology of Training

The foundation of our training is anchored in activity-based experiential learning. This methodology takes into consideration different learning and communication styles, and more importantly language and cultural differences. It is through active participation that the adoption and application of theory is expedited.

Our training team pays careful attention to planning and designing effective instructional methods essential for the transfer of knowledge. It is the creative skill of our management trainers and consultants that reveal untapped skills of the delegates through:

  • Group discussion
  • Individual and syndicate activities
  • Individual and group tasks
  • Case studies
  • Role plays
  • Audio and video evaluation
  • Action planning
  • Experiential learning games
  • Presentations

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